Mimecast Secure Document Sharing Solution

Document sharing is a crucial element of collaborative business processes. If it is not done properly it could leave the door open for hackers to snoop on sensitive files.

Secure Document Sharing is the sharing and distribution of data that is deemed confidential or private. This includes information like protected health information (PHI) or personally identifiable information (PII). This includes documents that are still in progress and circulated to colleagues as part of a collaboration or review process. It is typically used in conjunction with M&A activities and requires a solution that allows the exchange of large files in a highly secure online environment, and one that safeguards archived and work-in progress documents as well as the collaborative process itself.

The most commonly used method is to use cloud-based secure file sharing services that allow users to view files online in a controlled https://virtual-datarooms.org/what-every-portuguese-business-needs-on-their-manda-documents-checklist-a-comprehensive-guide/ manner (e.g. printing, copying and screenshot prevention). It also allows for precise control over shared folders and files, and it can also enable advanced security features such as audit trails and encryption.

Another alternative is peer-to-peer (P2P) document sharing, which enables computers to connect to each other directly to transfer files without hosting them on a central server. It comes with some advantages, including reduced storage requirements, speedier transfer speeds and a more personalised experience. It also poses serious security risks such as the accidental release of private information, viruses, malware, and worms. It is not recommended to be used in environments with strict compliance regulations. Mimecast’s Secure Document Sharing solution provides an extremely secure method for teams to share documents with outside parties, and also internally within the company. It can be triggered manually or automatically, based on administrator-defined policies. It also provides different levels of access and collaboration to be in line with the organizational governance guidelines and best practices for secure sharing of documents.